Follow the agency's finance

The Finance screen brings together what the agency invoiced, collected and spent over a period. Every figure comes from an invoice, a payment or an expense that was actually recorded: nothing is estimated by hand, except the net profit, which is clearly marked as an estimate.

Steps

1. Tap Finance in the navigation bar.
2. Choose the period: this month, last month or a custom period.
3. If you own several agencies, choose one agency or All agencies.
4. Read the tiles, then the charts and tables. Tap an invoice to open it.
5. Open Invoices and payments for the full list, filtered by status.
6. On an unpaid invoice, tap Record a payment, enter the amount, the payment method and the reference, then confirm.

Screenshot pendingFinance dashboard: tiles, revenue curve and revenue by source (Screen 88)This screenshot is captured automatically from the app as soon as the screen is live.

Finance

Field	Required	Values or format	Example	What it means
Period	Yes	This month, Last month, Custom (start and end date)	This month	The period all figures are calculated over.
Agency	For owners of several agencies	One agency or All agencies	All agencies	All agencies adds your agencies together; different currencies are converted and marked "converted".
Total revenue	Calculated	Amount	MAD 48 250.00	Total invoiced in the period, before tax, minus credit notes. Neither taxes nor deposits are part of it.
Paid invoices	Calculated	Count and amount	34, MAD 41 900.00	Invoices settled in full.
Unpaid invoices	Calculated	Count and amount	6, MAD 6 350.00	Invoices still due, including overdue ones.
Maintenance cost	Calculated	Amount	MAD 3 400.00	Servicing expenses in the period.
Accident cost	Calculated	Amount	MAD 7 800.00	Repair expenses after accidents.
Insurance cost	Calculated	Amount	MAD 2 000.00	Premiums paid to insurers.
Deposits held	Calculated	Amount	MAD 9 000.00	Deposits collected and not yet returned. This is not revenue.
Estimated net profit	Calculated	Amount	MAD 34 050.00	Revenue minus maintenance, accidents, insurance and damage not charged to customers. A tooltip shows the formula. It is an estimate, not an accounting result.
Revenue trend	Chart	Day-by-day curve		The revenue of each day in the period.
Revenue by source	Chart	Bookings, insurance, additional services, other		Where the revenue comes from.
Revenue by car	Chart	Ranking		The cars that earn the most.
Tables	Lists	Recent invoices, recent payments, pending payments, maintenance expenses, damage costs, active policies		Tap a row to open the document.

After the action: changing the period or the agency recalculates the whole screen. Blocks your role cannot access are not shown.

How to read the figures

• Revenue is what the agency invoiced for its rentals, insurance, add-ons, damage charged to customers and car sales, before tax. A booking cancelled after invoicing creates a credit note that is deducted.
• Taxes are collected for the State: they are shown separately and do not count as revenue.
• A deposit belongs to the customer as long as it is not used. It is never revenue; it stays in "Deposits held" until it is refunded.
• Estimated net profit reads as: revenue, minus maintenance cost, minus accident cost, minus insurance cost, minus damage repaired at your own expense.

Example over a month: revenue MAD 48 250.00, maintenance MAD 3 400.00, accidents MAD 7 800.00, insurance MAD 2 000.00, damage not charged MAD 1 000.00. Estimated net profit: 48 250 − 3 400 − 7 800 − 2 000 − 1 000 = MAD 34 050.00. The MAD 9 000.00 of deposits held is not part of this calculation.

Screenshot pendingInvoices and payments with status filters (Screen 89)This screenshot is captured automatically from the app as soon as the screen is live.

Invoices and payments

Field	Required	Values or format	Example	What it means
Status filter	No	Paid, Unpaid, Overdue, Partly paid, Draft, Credit note, Cancelled	Overdue	Limits the list to one status.
Invoice row	Shown	Date, customer, booking, type, amount, amount due, status	20/05/2026, Atlas Logistics SARL, BK-240520-7821, Rental, MAD 1 320.00	One agency invoice. The type is Rental, Damage, Sale or Other.
Record a payment: amount	Yes	Amount, at most the amount due	MAD 1 320.00	The sum received from the customer.
Payment method	No	Cash by default, or the method used	Cash	How the customer paid.
Reference and date	No	Text and date	Transfer 0457, 21/05/2026	To find the payment later.
Record a deposit	Button	The booking's deposit amount by default	MAD 2 000.00	Only one deposit per booking.
Refund the deposit	Button			Returns the deposit held to the customer.
Download the invoice	Button	PDF		The invoice in DriveGo colours, with the agency's details.

After you save: the invoice status updates (Partly paid or Paid). The customer receives "Payment received" by email and in the app. A deposit refund sends the customer "Deposit refunded".

Who sees and does what

What happens next

• Booking confirmed: a rental invoice is created with the rental, insurance, add-on and tax lines. It is final straight away or kept as a draft, depending on the agency settings.
• Booking cancelled after invoicing: a credit note is created automatically.
• Damage charged: a line is added to the booking's invoice, or a damage invoice is created. See Damage.
• Invoice unpaid after its due date: managers receive "Invoice unpaid past due date".

Troubleshooting