Manage maintenance

A maintenance record describes work on a car: oil change, brakes, tyres, full service or inspection. It can make the car unavailable during the work, which removes those dates from search. The cost is counted in your expenses when the work is completed.

Steps

1. Open More, then Maintenance.
2. Create a record: choose the car, the type of work and the dates.
3. Fill in the description, the mileage, the garage and the expected cost. Attach the garage's quotes or invoices.
4. Tick Make the car unavailable if the car cannot be rented during the work.
5. Enter the next due date, in kilometres and as a date.
6. Save. Move the record to In progress when the work starts, then Completed at the end, with the actual cost.

Screenshot pendingMaintenance list and work record (Screen 82)This screenshot is captured automatically from the app as soon as the screen is live.

Maintenance screen and work record

Field	Required	Values or format	Example	What it means
Status filter	No	Scheduled, In progress, Overdue, Completed, Cancelled	Overdue	Filters the list of records.
Car	Yes	A car in your fleet	Dacia Logan, 12345-A-6	The car concerned.
Type of work	Yes	Oil change, Brakes, Tyre rotation, Tyre replacement, Air filter, Full service, Inspection, Other	Oil change	The kind of work.
Description	No	Free text	Oil change and oil filter	Details of the work.
Mileage	No	Whole number of kilometres	48,250	The odometer at the time of the work.
Garage	No	A provider from your list	Garage Atlas Auto	Who does the work.
Cost	No, advised at the end	Amount in the agency currency	MAD 650.00	The cost of the work.
Start date	Yes	Date	22 May 2026	Start of the work.
End date	No	Date, after the start date	23 May 2026	Expected end.
Status	Yes, Scheduled by default	Scheduled, In progress, Completed, Cancelled	Scheduled	Overdue is set automatically.
Make the car unavailable	No	Checkbox	Ticked	Blocks the car from the start (00:00) to the end (23:59).
Attachments	No	Photos or documents	Garage quote	The supporting documents.
Next due (km)	No	Number of kilometres	58,250	The next service by odometer.
Next due (date)	No	Date	22 November 2026	The next service by date.

After you save: if the car is made unavailable, its dates are blocked in the availability calendar and it shows the Maintenance status during the work. When the record is Completed with a cost, the expense is counted once in finance.

Block the car during the work

When Make the car unavailable is ticked, the car is taken out of rental from the start date at 00:00 to the end date at 23:59. Without an end date, the period stays open, with one day of margin. If a booking already covers those dates, saving is refused: DriveGo never takes away a car promised to a customer.

Who can do what

The owner, the agency manager and the fleet manager create and edit records. Employees view the history and add notes to the car. The finance manager sees the costs in finance.

What happens next

• Completed or Cancelled: the blocked period is released and the car is Available again if nothing else holds it.
• Every night, a record whose end date has passed without being completed becomes Overdue, and managers get "Maintenance overdue". A car whose next service date has passed, with no open record, triggers the same alert.

Troubleshooting