Manage the fleet

The Fleet screen lists all the agency's cars with their status. From there you add a car, open its record and reach its calendar, its insurance fees and its history. The owner, the agency manager and the fleet manager can change cars; employees can read them and only add a note.

Steps: add a car

1. In Fleet, tap Add a car.
2. Fill in the identity, features, location and condition, then add the photos.
3. Tap Save. The car is created as Available.
4. Add at least one price, otherwise the car does not appear in search: Pricing rules.
5. Add its insurance fees: Insurance fees per car.

The Fleet screen

Screenshot pendingFleet: list of cars with their status (Screen 64)This screenshot is captured automatically from the app as soon as the screen is live.

Fleet

Field	Required	Values or format	Example	What it means
Search	No	Make, model or plate	Dacia Logan	Filters the list as you type.
Status filter	No	Available, Rented, Reserved, Maintenance, Accident, Unavailable, For sale, Sold	Maintenance	Only shows cars with this status.
Category filter	No	Economy, Compact, Sedan, SUV, Luxury, Van, Pickup, Electric, Commercial	SUV	Only shows this category.
Branch filter	No	Your branches	FastRent Marrakech	Only shows cars attached to this branch.
Filter chips		One chip per active filter	Maintenance, remove	Tap a chip's cross to remove the filter.
Car card		Photo, make and model, plate, branch, status, mileage, fuel, next service, open damage, insurance	Dacia Logan, 12345-A-6, Available	Summary of the car. Tap the card to open its record.
Add a car		Button		Opens the creation form. Not shown to employees.

After the action: filters apply at once and stay visible as chips. Beyond 20 cars, the list loads more as you scroll.

The Add a car screen

Screenshot pendingAdd a car: identity, features and photos (Screen 65)This screenshot is captured automatically from the app as soon as the screen is live.

Add a car

Field	Required	Values or format	Example	What it means
Make	Yes	Text	Dacia	Manufacturer.
Model	Yes	Text	Logan	Model shown to customers.
Year	Yes	4-digit year	2023	Year of first registration.
Registration plate	Yes	Text, unique on DriveGo	12345-A-6	A plate already registered is refused.
Chassis number (VIN)	No	17 characters, unique	VF1RJA00000000000	Vehicle identifier. A duplicate is refused.
Colour	No	Text	Grey	Helps the customer and the employee recognise the car.
Branch	No	One of your branches	FastRent Casablanca	Home branch and default pickup place.
Category	Yes	Economy, Compact, Sedan, SUV, Luxury, Van, Pickup, Electric, Commercial	Economy	Used by search filters and category prices.
Gearbox	Yes	Automatic, Manual	Manual	Shown on the car card.
Fuel	Yes	Petrol, Diesel, Hybrid, Electric, LPG	Diesel	Search filter.
Seats	Yes	Number	5	Search filter.
Doors	Yes	Number	4	Shown on the car record.
Luggage	No	Text or number	2 suitcases	Boot capacity.
Equipment	No	Boxes: air conditioning, GPS, Bluetooth, cruise control	Air conditioning, Bluetooth	Shown on the record and usable as filters.
Current city	No	A city	Casablanca	Where the car is today.
Location	No	Text and a point on the map	Agency car park	The car's position on the map.
Mileage	No	Number, in km	45,200	Updated afterwards at every inspection.
Fuel level	No	Empty, ¼, ½, ¾, Full	Full	Updated afterwards at every inspection.
Deposit	No	Amount in the agency's currency	MAD 3,000	Held at pickup and given back at return. It is shown under the total, never inside it.
Main photo	No	Image, 16:9 recommended	Three-quarter front view	The photo on search cards.
Gallery	No	Several images	Interior, boot	Photos on the car's detail page.
Save		Button		Greyed out, with the reason shown, while a required field is missing.

After you save: the car is created as Available and appears in the fleet. It only appears in customer search once it has a price and the agency is verified.

The Car management record

Screenshot pendingCar management: status, servicing, insurance, history (Screen 66)This screenshot is captured automatically from the app as soon as the screen is live.

Car management

Field	Required	Values or format	Example	What it means
Status		One of the 8 car statuses	Available	You can change it with Edit, for example to make the car Unavailable. Rented, Accident, Maintenance, For sale and Sold are also set automatically by operations.
Features		The creation fields	Diesel, 5 seats	Changed with Edit.
Next service	No	Mileage and date	60,000 km, 15 Jan 2027	Service due. An alert appears on the dashboard as it gets close.
Insurance		Active policy and fees charged to customers	Comprehensive, active	Link to Insurance fees per car.
Prices		The rules that apply	1 to 3 days, MAD 300 / day	Only visible to roles with access to prices.
Upcoming bookings		Dated list	BK-240520-7821, 2 to 5 Nov	The next rentals.
History		Inspections, damage, maintenance, accidents, bookings	Pickup inspection of 1 Nov	Everything that happened to the car.
Accounting references		Text		Only visible to the owner.
Availability calendar		Button		Opens the car's calendar.
Sale		Link		Opens the car's sale listing. See Car sales.
Edit		Button		Opens the car form.

After you save: changes are visible to the team at once. The "from" price shown to customers is recalculated every night and whenever a price changes.

Car statuses

What happens next

• Each inspection updates the car's mileage and fuel level.
• The car appears on rental invoices under its name and plate.

Troubleshooting